Leek Allotment Holders and Gardeners Association

1 Name
The name of the Group shall be: Leek Allotment Holders and Gardeners Association
2 Aims
The aims of the Group shall be to:
To bring allotment holders from all seven Leek allotment sites, and gardeners from the Leek area, together 
To share information and best practice in cultivation
To hold an annual flower, fruit and vegetable show
To liaise with Leek Town Council in the management of the allotment sites
3 Powers
In order to achieve its aims the Group may:
a. Raise money
b. Open bank accounts
c. Take out insurance
d. Organise courses and events
e. Work with other groups and exchange information
f. Do anything that is lawful which will help it to fulfil its aims
4 Membership
(a) Membership of the Group shall be open to any person or any organisation living or located in the Leek area who is interested in helping the Group to achieve its aims, willing to abide by the rules of the Group and willing to pay any subscription agreed by the Management Committee.
(b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.
(c) Every individual member shall have one vote at General Meetings.
(d) The membership of any member may be terminated for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made.
5 Management
(a) The Group shall be administered by a Management Committee of the Officers and a number of other members elected at the Group`s Annual General Meeting (AGM).
(b) The Officers of the Management Committee shall be: the Chairman, the Vice Chairman, the Treasurer and the Secretary.
(c) The Management Committee shall meet at least 9 times a year.
(d) The Chairman shall Chair all meetings of the Group. If the Chairman is not able to attend a meeting, the Vice Chairman shall chair that meeting.
(e) Voting at Management Committee meetings shall be by show of hands. If there is a tied vote then the Chairman shall have a second vote.
6 Duties of the Officers
(a) The duties of the Chairman are to:
• chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to
• act as spokesperson for the Group when necessary
(b) The duties of the Secretary are to:
• take and keep minutes of meetings
• prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson
• maintain the membership list
• deal with correspondence
• collect and circulate any relevant information within the Group
(c) The duties of the Treasurer are to:
• supervise the financial affairs of the Group
• keep proper accounts that show all monies collected and paid out by the Group